Exp19_Access_Ch2_Cap – Metropolitan Zoo 1.0

 

The Metropolitan Zoo tracks its animal data in Excel. The organization decides to use a database to organize the data about the animals, their trainers, and the animal exhibits. In this project, you will open an existing database and create a new table. You will import an Excel file containing information about the animals, and query the database to determine which animals need a checkup. You will also create a query to obtain a listing of the animals in each exhibit.

 

1

Start   Access. Open the downloaded Access file named Exp19_Access_Ch2_Cap_Zoo.accdb. Grader has automatically added   your last name to the beginning of the filename. Save the file to the   location where you are storing your files.

 

2

Create   a new table in Design view. Add the field name ExhibitID   with the AutoNumber Data Type. Add   the caption Exhibit ID.   Set the ExhibitID field as the   primary key for the table. Save the table using the name E.

 

3

Add   the following fields and set their field properties as shown:

 

Field Name

Data Type

Field Size Property

Caption

 

ExhibitName

Short Text

15

Exhibit Name

 

Acres

Number

Integer

(none)

 

InitialCost

Currency

(no change)

Initial Cost

 

YearlyCost

Currency

(no change)

Yearly Cost

 

DateOpened

Date/Time

(no change)

Date Opened

 

Show

Yes/No

(no change)

(none)

 

4

Switch   to Datasheet view and save the table. Add the following records, letting   Access assign the Exhibit ID:

 

Exhibit Name

Acres

Initial Cost

Yearly Cost

Date Opened

Show

 

Asia

2

2000000

300000

1/15/2011

Yes

 

Africa

4

3500000

500000

2/3/2014

Yes

 

The Americas

3

1500000

250000

5/15/2005

No

Close the table.

 

5

Import   the downloaded Zoo.xlsx workbook as   a new table in the current database. Using the Import Spreadsheet Wizard,   specify that the first row contains column headings, set the AnimalID field to be indexed with no   duplicates, and set the AnimalID field   as the primary key. Import the table with the name Animals and do not save the import steps.

 

6

View   the Animals table in Design view, and change the field size for the AnimalID   field to Long Integer. Change the   field sizes for the ExhibitID and TrainerID fields to Long Integer. Save the table. Click Yes in the dialog box indicating that some data may be lost.   Close the table.

 

7

Begin   establishing relationships in the database by adding the Animals, Exhibits, and   Trainers tables to the   Relationships window. Close the Show Table dialog box. Resize the field lists   so that all fields display. Create a one-to-many relationship between the ExhibitID field in the Exhibits table   and the ExhibitID field in the   Animals table, enforcing Referential Integrity. Select the option to cascade   update the related fields.

 

8

Create   a one-to-many relationship between the TrainerID   field in the Trainers table and the TrainerID   field in the Animals table, enforcing Referential Integrity. Select the   option to cascade update the related fields. Save and close the Relationships   window.

 

9

Create   a query using the Simple Query Wizard.   From the Animals table, add the AnimalID,   AnimalType, and DateOfLastCheckup fields (in that   order). Ensure the query is a Detail query. Name the query Checkup List and finish the wizard.

 

10

View   the query in Design view, and then set the criteria for the DateOfLastCheckup   field so that only animals whose last checkup was before 1/1/2022 are displayed.

 

11

Sort the query in ascending   order by the DateOfLastCheckup field. Save the query. Run the query, and then   close the query.

 

12

Create   a new query in Design view. Add the Animals,   Exhibits, and Trainers tables to the query design window. Add the following   fields to the query (in this order):
AnimalType

Origin
  ExhibitName
  FirstName
  LastName
  Position

 

13

Set   The Americas as the criteria for the ExhibitName   field and sort the query in ascending order by Origin. Run the query, and   save the query as Americas Exhibit.   Close the query.

 

14

Copy   the Americas Exhibit query in the   Navigation Pane and paste it with the name Asian Exhibit.   Modify the query in Design view to replace The Americas with Asia.   Run the query, save the query, and close the query.

 

15

Close   all database objects. Close the database and then exit Access. Submit the   database as directed.